Archive for the ‘News’ Category

“Building Responsive Collections with the Getting It System Toolkit” has now been published!

Friday, October 24th, 2014

For Immediate Release: Tuesday, October 21, 2014

Contact: Kate Pitcher; [email protected]; 585-245-5528

Just in time for Open Access Week, SUNY Geneseo and The IDS Project proudly announce the release of Building Responsive Library Collections with the Getting It System Toolkit, a free ebook, available at

The Getting It System Toolkit (GIST) is a suite of free and open source tools & software,  leverages systems to optimize library acquisitions and deselection workflow, reducing the staff time necessary to make informed decisions and process materials. The Toolkit is divided into two functions:

  • GIST for ILLiad consists of three components that enhance the ILLiad® interlibrary loan request management software: addons, webpage customizations, and the acquisitions manager. All three components may be selectively utilized in ILLiad, for instance, ILLiad web pages may be applied to enhance the end-user request interface to add full-text discovery, or an ILLiad Addon can help ILL’s purchase on demand program discover the best way to purchase items difficult to borrow.  By combining all three and customizing these components for your library, you achieve significant benefits and optimize the combination of Acquisitions and ILL services.
  • The GIST Gift & Deselection Manager (GDM) is designed to manage and streamline library workflow for processing gifts and evaluating materials for weeding.  It is standalone open-source software that automates the gathering of data for evaluating donations; including holdings, edition comparisons, full-text, and other data. The GDM also enables collection managers to perform item-by-item deselection or use the batch analysis tool to create custom deselection reports for large weeding projects.

Building Responsive Library Collections with the Getting It System Toolkit combines helpful how-tos from the developers themselves, and first-hand implementation accounts from users of these time-saving tools. The volume is split into the Toolkit’s use with ILLiad and GDM, providing easy reference for users. This manual is an invaluable resource to any library using, or considering using, the Getting It System Toolkit.
Edited by the GIST Team at SUNY Geneseo, with contributions by:

Kerri Goergen-Doll, Oregon State University; Eric Joslin, Washington University in St. Louis; Ryan Litsey, Texas Tech University; Micquel Little, Monroe Community College (formerly at St. John Fisher College); Katherine Mason, Central Michigan University (formerly at Old Dominion University); Kate Ross, St. John Fisher College; and Susanna Van Sant, Tompkins Cortland Community College.

The free ebook is available via PDF & EPUB on the IDS Project Press website:

Also available on Amazon:

And through iTunes:

Using GIST GDM to find Textbooks to place on Reserve

Wednesday, February 6th, 2013

Want to automate discovering course textbooks?

We wanted to share a useful application of the GIST batch analysis – you can find course readings in batch with local call numbers – making it easy to pull from your collection and place on course reserves.  Instead of asking and waiting for the professor to say what is on the course readings to place on reserves, simply run GDM’s batch analysis tool on a list of ISBN’s from your bookstore and select Include Local Call Lookup.


This doubled the number of textbooks and assigned reading we placed on reserves – so it can save students money, save faculty time, and eliminate the work of asking faculty for lists and recalling books checked out.

Having trouble obtaining a list of textbooks? Providing an online list of Textbook/Required Readings with ISBNs is a requirement of colleges and universities, see: HEOA

Have a tip… Please share your ideas on using GIST GDM by posting them to the GIST-L listserv:

See our presentation from Innovation in Libraries 2012

Tuesday, November 27th, 2012

Cyril Oberlander and Mark Sullivan presented about GIST at this year’s Innovation in Libraries conference. Below is a the video of the presentation and you can also download the slides from OCLC.

Atlas Systems to offer ILLiad users GIST planning and implementation

Saturday, October 8th, 2011

New partnership with IDS Project and GIST Team at SUNY Geneseo will benefit resource sharing community

VIRGINIA BEACH, VA – October 5, 2011 – Atlas Systems, the leading provider of time-saving solutions for libraries, has announced an agreement with the Information Delivery Services Project (IDS) to provide training to any ILLiad user who is interested in implementing the Getting It System Toolkit (GIST). GIST merges and streamlines Acquisitions and ILL request workflows using ILLiad, leveraging systems to do more work while reducing the staff time necessary to make informed decisions and process materials.

Atlas developed the ILLiad Resource Sharing Management Software which is now distributed exclusively by OCLC. GIST was developed by the GIST Team at SUNY Geneseo and is partially funded by a grant from the Rochester Regional Library Council.

According to Ed Rivenburgh, IDS Project Director, “We are seeing interest in GIST from ILLiad users around the country and even outside the U.S. Providing the support and training for all these libraries is beyond the scope of what IDS can manage. Atlas has been a terrific partner for us and, because they are the developers of ILLiad, they are the logical people to help us maintain high standards for resource sharing by working with GIST users. We are delighted that they will be playing an active role in helping IDS fulfill our mission to advance the sharing of library resources through collaboration, innovation, and efficiency.”

Under the terms of the agreement Atlas will offer training and support for GIST implementation to any ILLiad user. “Atlas Systems recognizes the tremendous value GIST provides to the resource sharing community and we welcome the opportunity to help IDS serve GIST users wherever they are,” said Stephanie Spires, Atlas Training & Library Solutions Manager. “Not all libraries have the technical expertise to implement GIST. Atlas can bridge this technical gap by incorporating GIST Implementation Services into our training lineup. We can help libraries develop a project plan and then implement and support it.”

Jason Glover, Atlas Systems president and CEO, added “IDS Project and the GIST Team have done a tremendous job in enhancing resource sharing and developing GIST to integrate with ILLiad. Atlas is pleased to give back to them both monetarily and operationally to extend GIST implementation around the globe.”

About Atlas Systems

Atlas Systems is a software development company founded in July 1995 with the mission of developing library automation to “promote library excellence through efficiency.” Atlas is best known for the ILLiad Resource Sharing Management Software, in use in over 1,100 libraries and now distributed exclusively by OCLC. Focused on bringing the benefits of automation to library processes that have not been addressed by other software services, Atlas has introduced Ares, an electronic reserves solution, and Aeon, an online request and workflow management system specifically designed for special collections libraries and archives. For more information, visit

About IDS Project

IDS Project is a mutually supportive resource-sharing cooperative within New York State whose members include public and private academic libraries, the New York Public Library, and the New York State Library. Developed and maintained at the State University of New York at Geneseo, IDS Project is an openly-shared, multifaceted, resource-sharing management system that provides its members with a platform from which to efficiently and effectively maximize mutual, speedy access to each others’ holdings as well as to resources outside the system. For more information visit

About the GIST Team at SUNY Geneseo

Tim Bowersox, Information Delivery Services Librarian

Cyril Oberlander, Interim Director

Kate Pitcher, Head of Technical Services

Mark Sullivan, Library Systems Administrator

Details about GIST can be found at

Download the GIST Institute Workbook

Thursday, August 18th, 2011

As mentioned in our August 2, 2011 post, the GIST team facilitated a GIST Institute at this year’s IDS Project Conference. We’d like to thank everyone who attended and made this such a fabulous event–we certainly enjoyed meeting everyone and hope you feel prepared to implement GIST at your library.

For those who were unable to attend, or simply would like an additional copy, feel free to download the GIST Institute Workbook (2178) that we printed for the event. This book was designed to guide attendees through the planning process for GIST to make the implementation process as simple as possible.

You can also see the powerpoint used for the GIST Institute and other presentations at the IDS Conference at: